THE
OFFICIAL WEBSITE OF THE RAMONA
TOWN
HALL"THE GEM OF THE BACKCOUNTRY" In the Geographic Center of San Diego County - Dedicated 1894 |
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THE
OFFICIAL WEBSITE OF THERAMONA
TOWN
HALL "THE GEM OF THE BACKCOUNTRY" In the Geographic Center of San Diego County - Dedicated 1894 |
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Home Page |
Previous Uses |
Board of Trustees |
Ramona's Honorary Mayor Contest |
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History Page |
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Ramona Town Hall Association |
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Ramona Town Hall
Meeting Info Page
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Minutes of the Ramona Town Hall Regular Meeting October 21, 2009 A. Opening of Meeting
Reports
Graphic of Bricks are great. Mayor Davis opened the Oktoberfest
Town Hall Assoc. Don Russell to prepare a prs rls on the discount cards. Will cards Sat the 31st at Albertson’s. Waiting for Stater approval. CA Lost Funds Report next month. Mayor’s Club See attached e-mail Casino Material Donations See attached letter written by Darrell Beck cover would be exactly like the Las Patronas application. Make any suggestion or changes to the letter. Bob Hailey to talk to Tori Brean who works at Barona as to the best approach. Construction/clean up committee No communication from the Mason’s about their 80th Anniversary. Darrell to call Pete K. HVAC-Darrell to contact Doug Regneir. Political Interface Committee No action Appointments with lawmakers Not happening at this time Discover Grant Sources Bob Krysak researching
Action Items
Approval of Minutes of Sept. 16, 2009 meeting Bob Hailey moved acceptance, Darrell Beck seconded the motion Motion carried 4-1 with Bob Krysak abstaining due to absence. Old Business Awning for front windows. Darrell gave the Las Patronas group a tour of the hall as part of the grant application. It was mentioned that they would like to break the request in two phases. Sun shades first, awnings second. Concern was expressed about when the awning might be granted due to the grant application asking if we had applied for any grants with the group in the last three years. Rent east wing-tabled Barnett Portrait-No action Shirt/Memorabilia –No action Mascot Fundraiser-Bob Hailey to have something next month. Rent for East Wing Still being discussed, to get comparable rates for profit/non-profit groups. Los Patronas Grant-discussed earlier Community Calendar-link to Chamber Calendar New Business January 2010? Tours for 4th & 5th grade students? Acctg for 2002 CDBG grant Insurance Renewal Tabled Items a-c remain tabled
Closing Agenda Items Director’s comments-None Items for subsequent meetings-None Date/Time next meeting November 18, 2009 6:30 p.m. RTH A motion by Bob Hailey seconded by Bob Krysak to adjourn this meeting at 8:09 p.m. Motion carried 5-0
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Minutes of the Ramona Town Hall Regular Meeting September 16, 2009
A. 1. This meeting was called to order and the Pledge of Allegiance was led by Woody Kirkman, Pres. At 6:35 p.m. It was noted that Vice President Krysak was absent. A motion by Bob Hailey seconded by Darrell Beck to adopt the agenda a presented. Motion carried 4-0 Non Agenda items. Jonathon Hinman of Boy Scout Troop #130 was in attendance to observe the meeting. B. REPORTS 1. President’s Report The Website has been updated with new businesses that have signed up for the discount program. Oct 16-18 is the Oktoberfest which will be the kick off for sale of the discount cards. Bob Hailey will get the info and application from the Chamber. The Women’s Connection had a very successful meeting with Marlene Robershaw donating $75.00 for the use of the building. $5.00 was received from the sale of 1 ECV book.
Secretary/Treasurer’s Report Las Patronas grant has been submitted. This due to Darrell Beck finding the needed paperwork showing our Charitable status. Profit/Loss and Balance sheets were given to the Trustees. It was noted the income was derived from $5.00 in tips for the bartender at the Mayor’s reception, $20.00 in ECV Booklets and $100.00 donation from The Orange Book Directory for use of the East Wing. Expenses were $7.41 for Certified Mail for the grant application delivery. $668.15 which is the last insurance payment until renewal in December and $ 79.23 fro utilities. The treasurer asked for $69.09 in reimbursement for file cabinet supplies. Motion by Darrell Beck seconded by Bob Hailey to reimburse for supplies. Motion carried 4-0 Some bank statements have been found from 92-93 A motion by Bob Hailey seconded by Darrell Beck to destroy all bank statements older than 7 years. Motion carried 4-0 The fire alarm is no longer audible but still has the same error message. Sandee to call Dependable alarm. In some of the papers Darrell found was a budget from 1986. Annual expenses were very similar to today and items on the need to be completed were still incomplete today. The treasurer has set up online banking with Bank of America. This was triggered by two payments (water and electricity) being lost in the mail and the need to see if those check numbers had cleared the bank. The information will be filed in the vault when organizing has taken place. Jerry Meloche has brought a new supply of TH postcards to the Antique Fair.
Committee Reports Fundraising Committee I. Building Bricks Sharon asked for some guidance, she’ll check with store managers to get criteria. Sharon Davis sent a letter to Ken Serfass expressing her gratitude for the excellent job at the Mayor’s reception and possible summer concert. Sharon spoke at the Women’s Connections and has established the Mayor’s Club with volunteer signups for the RTH.
Town Hall Association A list of participating business will be given with each card sold. Encourage card holders to check the website for additional participants. Don Russell to contact the supermarkets for permission to sell outside the stores. A press release 10-2 Sentinel –sale to begin at Oktoberfest. Contact Ed & Betty Weismier for help with sale of cards. Silent Picture Event tabled until Jan 2010 Barona Grant request????? Sharon Davis to try. Sharon and Darrell to work on letter that could be used for other casinos as well. A motion by Darrell Beck seconded by Bob Hailey to approach Barona and other casinos for material donations. Motion carried 4-0 Lost Funds (Sharon Davis) Still working on a concept.
Construction Committee HVAC-no activity. Doug Regnier has offered to size the units needed and install the units once purchased at to cost above materials. Darrell to call Doug and give him a copy of the construction plans. We need a Mason’s update and place them on the next agenda. Political Intereface-None
Action Items Approval of minutes 8-19-09 regular meeting Motion by Darrell Beck seconded by Bob Hailey to approved meeting a submitted. Motion carried 4-0 Old Business Awnings for Front Windows Covered in Sec./Treas. Report Purchase drywall-tabled Rent East Wing-no action Casino Night-tabled Portrait of Barnett’s for the West Wing Motion by Bob Hailey seconded by Darrell Beck to eliminate the contest idea and formally ask Judy Nathazel to paint the portraits. Motion Carried 4-0 New Business Shirt Memorabilia Production/Re-order-No action Mascot Fundraiser-Bob Hailey to do press release Rent for the East Wing-No Action Los Patronas Grant application-covered earlier. Oktoberfest Booth Rent is $170.00 Bob Hailey to handle application. Don Russell to call Connie about selling embroidered shirts. Calendar of Community Events-No action Closing Agenda Items No director comments No items for subsequent meeting Next meeting Oct. 21, 2009 6:30 p.m. Ramona Town Hall 4. Motion by Bob Hailey second by Darrell Beck to adjourn at 7:48 p.m.
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Minutes of the Ramona Town Hall Regular Meeting August 19, 2009
A. OPENING THE MEETING 1. This meeting was called to order and the Pledge of Allegiance was led by Woody Kirkman, Pres. At 6:40 p.m. A motion by Bob Hailey seconded by Bob Krysak to adopt the agenda a presented. Motion carried 5-0 Non Agenda items Chamber Mixer-Bob Hailey and Darrell Beck to attend Eileen and Steve Sampson got a brief tour of the hall and sat in on the meeting. B. REPORTS 1. President’s Report Thank you to Sandee Salvatore for the success of the Mayor’s reception. Video is now embedded on the web site linking to U-Tube. Woody asked that a letter of thanks from the Mayor be set to Ken Serfass. Orange Book held a business meeting in the East Wing with about 45 attending. September 16 The Women’s Connection with about 35 attendees will meet in the East Wing at 11:30 a.m. Woody to give tour, Mayor Davis to speak. A possum has been discovered in the main hall. Committee for a Better Ramona meets the 2nd and 4th Wed. of the month at 5:30 p.m. Name plates were suggested for trustee identification by members of the public attending the meetings. Woody presented a belated letter of thanks to Wayne Donaldson, State Historic Preservation Officer for the State of California.
Secretary/Treasurer’s Report Profit/Loss and Balance sheets were given to the Trustees A preliminary proposed budget was given to the trustees for discussion to give an idea of what monies are left for building improvements. Starting January will start charging rent for the east wing rent to cover the cost of water and electricity. Copies of the Las Patronas grant app were handed out with discussion on Information was still needed. 501(c)3 determination letter and State 2701d still need to be found. Darrell and Woody to work on that. Darrell to help with the mission statement and answering list of questions for submittal. Still need a second bid apples to apples for the grant package. Committee Reports Fundraising Committee
Sparks Sharon to check with Carol Fowler on any work that has been done. Town Hall Association 9 businesses were signed up at the last chamber mixer. Eileen was instrumental in adding to the numbers. Discussed selling the discount cards at the Oktoberfest 15- 16-17. Woody to generate a list of businesses. Sale of the cards will be logged by number. Woody to contact Charlotte about a booth. Silent Picture Event Possible Early Spring-Woody to check with schedule of event at the Main Stage. Sharon Davis to perfect her pitch to get people to donate a portion or all of their lost money. i.e. picture in the paper and a free Discount Card.
Construction/clean-up committee HVAC discussion on the need to prioritize HVAC or drywall. A motion by Bob Hailey to task Darrell with getting quotes for the East Wing in its entirety and the prep for the West Wing. Motion seconded by Bob Krysak. Motion carried 5-0 Political Interface Bob Hailey and Bob Krysak may meet with Hollingsworth this week and que Anderson’s office
Action Items 1. Approval of minutes of Regular Meeting July 8, 2009 Motion by Bob Krysak seconded by Bob Hailey to approve the minutes as presented
Old Business Awnings for front windows To be re-bid with stripes and scallops Purchase of drywall Tabled Back fence repair No communication from contractor-tabled Rent East Wing Rental rates-possibly tiered for non-profit/semi profit Market value contract rates to be developed.
Portrait of Barnetts for West Wing/portrait contest. Original photos of the Barnett’s have been found. Bob Hailey and Darrell Beck will be the committee to develop the rules regarding size etc.
New Business Shirt Memorabilia Production/Re-order Tabled to next meeting. Mascot Fundraiser Year 2010-2012 February 22, 2010 kickoff runs through June 30, 2010 Announcement July 4th
Closing Agenda Items 1. Director’s Comments-None
Items for subsequent meetings-None Next meeting Sept. 16, 2009 Adjourn at 8:45 p.m. Bob Krysak and Darrell Beck Motion carried 5-0
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Minutes of the Ramona Town Hall Regular Meeting July 15, 2009
A. Open Meeting A1. This meeting was called to order and the Pledge of allegiance was led by Woody Kirkman at 6:30 p.m. A2. A motion by Bob Hailey seconded by Bob Krysak to adopt the agenda as presented. Motion Carried 5-0 A3. Opportunity for members of the public to address the board. Doug Oliver announced the National Day of the American Cowboy will be held July 25th from 12-5 at the Mountain Valley Ranch on Hwy 78 a drawing for two cowboy pistols. Sharon Davis to look into the lost monies from Ramona as a fundraiser. Bob K. to develop a contract between the Board and the recipient. For every $1000. collected= a brick or medallions. B. Reports B1. President’s Report Darrell and Woody looking for photos of Augustus and Martha Barnett. Judy Natchazel has offered to paint a portrait Mickie Schidner passed away. Check on the status of his mothers paintings of the Town Hall. B2. Secretary/Treasurer’s Report Chamber Mixer- Bob and Darrell to get chairs and table to the mixer hours 6-8 Sandee and Don Russell to man the table. Elaine Lyttleton to help with the Town Hall Association sign ups. The second telephone line has now been installed so that the fire alarm can been hooked up. The second line # 789-3328. Paul Ketchem purchased and donated the remainder of the ECV booklets they are on sale at the antique fair for $5.00 each. It was suggested that due to the success of the mayor contest that those that have been contributing $100 per month to insure the insurance premiums are paid can be relieved of the obligation. A motion by Bob Hailey seconded by Bob Krysak to cease receiving funds from Don Russell, Woody Kirkman, Darrell Beck, Bob Krysak and Sandee Salvatore for the purpose of insuring the building. Motion Carried 5-0 Bob Hailey will still be responsible for the Telephone Bill. Profit Loss and Balance sheet was handed to trustees. B3. Committee Reports Fundraising Committee Sparks/tabled Honorary Mayor Report A Mascot Contest in the off years of the mayors contest? Start on Washington’ s Birthday and in June 30th with announcement on the Fourth of July. Town Hall assoc. Don Russell suggested that we put on hold the solicitation of businesses until economy changes. That suggestion was put on hold until after the Chamber Mixer 7-16-09. Elaine Lyttleton offered to work the crowd and get signors. Woody to develop a list of examples. Construction/cleanup committee Still working on the mini split system info. Still need electric run out and additional elec cost for A/C, cost for line sets and sprinkler system. Political Interface Committee Due to budget crisis no contact has been made.
Action Items
Approval of Minutes of June 17, 2009 meeting. A motion by Bob Krysak, seconded by Bob Hailey to approve as presented. Motion carried 5-0 Old Business a. Awning for front windows. Difficulty in getting bids for solar shades b. Purchase of Drywall-Tabled c. Back Fence repair-offer to buy materials, donate labor????? d. Rent East Wing-tabled e. Honorary Mayor Reception/Dinner/Concert 8-8-09 6-9 Sharon to get caterer info. Ken gave caterer info. Sandee to plan
Casino Benefit Night Period Gambling-Ken Serfass g. Portrait of Barnett-West Wing- Judy Natchazel
New Business
T-shirt/Re-order Polo shirts versus t-shirts were discussed. Discussion on lowering the price on the existing shirts below $20. Will give the job to Sharon as part of fundraising committee.
Closing agenda items
Darrell suggested that the new Mayor look into tribal community grants that the hall might be eligible for. Should we resurrect the Poor Man’s Jacuzzi? We have plenty of wisk’s. Hook onto the Heart of the Heart Chamber campaign for cable programming on Cox. 2. Items for subsequent meetings Benefit-Hand cranked movies-band to accompany. 3. Next meeting August 19, 2009 6:30 p.m. Town Hall
4. A motion by Bob Hailey seconded by Bob Krysak to adjouned @ 8.10 p.m. Motion carried 5-0
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Minutes of the Ramona Town Hall Regular Meeting June 17, 2009 A. Opening of Meeting Call to Order and Pledge of Allegiance led by Woody Kirkman President at 6:39 p.m. Adoption of the agenda of June 17, 2009 Motion by Bob Krysak seconded by Darrell Beck to adopt the agenda as presented. Motion carried 5-0 3. Opportunity for members of the public to address the board on any subject not on the agenda. Kevin Pender was in attendance as an interested member of the community. B. Reports 1. President’s Report Steve Murray from the County of San Diego Code enforcement office is looking for space to use one day per week Monday from 8-4 in Ramona. He was asking if the Town Hall could be use for that purpose. After discussion a motion by Bob Hailey to deny the use of the Hall because it doesn’t fit with our long term goals for the hall. Motion carried 5-0 A letter and phone call to Steve explaining our position. The 4-H anniversary celebration was well attended. The photography show was enjoyed by the students, friends and family. The post lights in the courtyard now work with the exception of one requiring additional work. Woody is pulling together pictures for a potential postcard. Secretary/Treasurer’s Report Correspondence: The secretary passed on information to Bob Krysak on steps to take to restore historic buildings. A letter was written to Puerta La Cruz for man power to unloading drywall. S.D. County Community Enhancement Grant from 2002 has not been accounted for. We are not in good standing with the county until either the documentation for the expenditures are found or we pay back the $2,000. We have received the grant application from the Los Patronas group for the awning. Again needed files must be found to meet their requirements for filing. Bob H, Darrell, and Woody will attempt to locate need files. We have 2 drywall bids when the funding is available and the west wing is ready to accept it. Mary Cambell contacted us about licensing requirements for a pool service here in Ramona. Woody returned her e-mail. July Mixer-Ramona Self Storage has invited the Town Hall to set up an informational table at the event. July 16 from 6-8 p.m. Will check with Mike Clark to see if the band can play. It is fire code that requires a second dedicated phone line for fire alarm service. Bob Hailey will be paying the phone bill each month. Again the need to organize the files looms large in the finding of a check written to San Vicente Flooring in 2001 for flooring we cannot find. A motion made by Bob Hailey seconded by Bob Krysak to accept the reports as presented. See attached. Motion carried 5-0 Committee Reports Fundraising Committee Sparks tabled until July 18,2009 Honorary Mayors Contest Bob Hailey and Woody Kirkman will help move the lecture and chairs to Bella Mia for Saturday’s event. The Weismier’s will be tour guides at 5:30 along with the appetizers. June 30 5-7 p.m. for last minute vote casting. Bob Hailey will check on the time slot to the band and Mayor announcement. Woody will get the sash.
3. Town Hall Association Don Russell will set up at the Town Hall table at the July 16th mixer to sign up businesses. Construction Committee Electrician has returned calls. Rich Pritchard indicted where he wants the drywall stacked. New ideas on concealing sprinkler system and line sets. Jon Fink has gotten no prices on a/c No work on the fence. Need to contact contractor about purchase of material if they can donate the labor. Awning grant requires a second bid. Political Interface Committee Bob Hailey and Bob Krysak have not yet set up meeting with State legislators. Action items
Approval of Minutes of May 20, 2009 meeting Motion by Bob Hailey seconded by Bob Krysak to approve as presented. Motion carried 5-0 2. Old Business
Awnings for front windows 2nd bid needs to include shade cloth window covering as well. b. A motion by Sandee Salvatore to purchase 100 sheets 4x12 sheet rock when ready. Don Russell will arrange a date. We must find out what the needs of the plumber are before installation begins. c. Back Fence Repair Darrell to get material costs from EPS d. Rent East Wing-Tabled
New Business Honorary Mayor Reception/Dinner Move from July to first week in August due to Woody being out of town. Casino Benefit Night When West wing is finished Portrait of Barnett for the West Wing. Marlene Robershaw is looking at the museum for a picture.
Closing Agenda Items Director’s comments-need large sized t-shirts Vineyard seminar July 15 6:00 p.m. Bob Hailey to Open the east wing Items for subsequent meetings-None Date next meeting July 8th 6:30 p.m. Ramona Town Hall A motion by Bob Krysak seconded by Darrell Beck to adjourn this meeting at 7:55 p.m.
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Minutes of the Ramona Town Hall Regular Meeting May 20, 2009 1. This meeting was called to order and the pledge of allegiance was led by Woody Kirkman at 6:36 p.m. Adoption of the May 20th agenda. Motion by Bob Krysak to move item 4A Presentation by Jon Fink Presentation on ductless A/C to follow item A3 seconded by Darrell Beck motion carried 5-0 3. Opportunity for members of the public to address the board on non agenda items. Tori Kettle requested the use of the East Wing 6-6-09 from 10-12 noon for a High School photo gallery-no photos attached to the walls. A motion was determined not to be necessary – set up 9:00 a.m. Marlene Robershaw made a presentation and request to use the hall for a September meeting of the Ramona Women’s Connection. No date has been set as of yet. The board thought it was a good use of the east wing if not rented at that time. Jon Fink presented a brochure showing a different type of a/c systems that might work well for the building. Option 1 is a ductless system. Option 2 is a cooling tower. States that we purchase the units for less than he can over the internet. Darrell to look into the feasibility of such units and discuss them with Mark Lyon. Aaron Quisenberry suggested stamped concrete for the vestibule. President’s report: Debra Lambert of the Ramona Stars 4-H group would like to celebrate their 40th Anniversary Wednesday June 10, 2009. Meeting at 7:00-7:30 p.m. Open House and reception 7:30-8:30 p.m. No objections from the board. Sharon Davis, Honorary Mayor contestant wanted to remind everyone about the male only beauty contest. June 20, 2009 asked permission to use the East Wing for appetizers 5:30-6:30 p.m.-no objections Ken Serfass and the Ramona Town Hall Brass Band are equivalent to bottled lightning. Jan Clark offered to help with the replacement of the benches Sunday 9:00 a.m. Sec.Treasurer Report. Secretary Report Still no name for the Frazee paint donation. Thank you letter to Wayne Donaldson-Woody will take care of that. The 4 backflow devices on the property have been identified. The one incased in wire cage belongs to Cal-Trans for the tree watering. One is for the TH water meter and 2 are for the sprinkler system. Triple A Goforth Plumbing has agreed to test each of the 3 TH devices for $20 ea. Regular cost is $45 ea. No more jar on the Antique Fair counter due to theft. Potential money makers could be picture postcards and or note pads to be sold at the gift shop or other events. Woody will look into suitable photos. Susie Rizzie feels she has someone that could print them for us. The alarm hasn’t been connected yet. Treasurer’s Report. $1,115.00 was raised for carpet in the east wing. Total cost with tax and shipping was $1,371.73 leaving a difference of 256.73 coming from the general fund. $97.52 was raised for the Drywall fund. $250 was received from Herbert and Mary Walters $13708 is the total turned in to date for the Mayors Contest $388.17 was the expense for the ECV Event refreshments Balance in the account is 15,063.05 Running the refrigerator cost approx 30.00 per month A motion by Bob Hailey seconded by Bob Krysak to accept the treasurer’s report as presented. Motion carried 5-0 Committee Reports
Fund Raising Sparks-Tabled until further notice Honorary Mayors Contest Bob Hailey wants to hold a reception in June for all the contestants to keep the momentum and enthusiasm in front of the public. Town Hall Association A question about the duration of the sign up for the Assoc businesses. We need a beginning and end date. Woody to modify the application. To date 13 businesses have signed up for the program. Construction/clean up committee No action since the Big Event Drywall a must Don Russell brought info for a letter to Cal Fire for man power in moving the sheet rock once delivered. Political Interface Bob Krysak and Bob Hailey to set meetings with Anderson and Hollingsworth for state support for potential grant monies. The resolution from the State Historic Preservation Office has been hung.
Action Items Approval of Regular meeting minutes April 15, 2009 Motion by Bob Krysak second by Bob Hailey to approve minutes as presented. Motion carried 5-0 Approval of Special meeting minutes April 22, 2009 Motion by Bob Krysak seconded by Darrell Beck to approve minutes as presented. Motion carried 5-0
Old Business Awnings for front windows No news Purchase of drywall Darrell Beck to come up with est as to number of sheets needed. Cal Fire to help with manpower on installation as well Back Fence Repair EPS responded to our newspaper wish list-has not returned with an estimate. Repair existing fence and repair posts. Rizzie Concert issues Non-profit and insurance issues resolved by Rotary. Offered the Town Hall a booth at the concert that follows the Bow Wow Pow Wow 6:30-10:00 p.m. Response to Ms Robinson Letter Motion by Darrell Beck seconded by Bob Hailey to send the response letter written by Bob Krysak. Motion carried 5-0 Closing Agenda Items Woody-after west wing is complete would like to hold a Casino Night Benefit No items for subsequent meetings Next Regular Meeting June 17, 2009 6:30 p.m Motion to adjourn by Bob Hailey seconded by Bob Krysak. Motioned carried, adjourned at 8:15 p.m.
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Minutes of the Ramona
Town Hall Special Meeting A1. Meeting called to order and the
Pledge of Allegiance led by President Woody Kirkman at 6:38 p.m. A2. Adoption of the agenda – Motion by
Bob Hailey seconded by Bob Krysak to adopt the agenda. Motion carried 5-0 A3. Members of the public Don claims to be receiving
negative reception to the merchant sign up. Check with the C of C We still need Bios and Posters
from some of the candidates. C. Action Items
C1a. Final prep for
4-25-09 Podium for the
lectern?? No Conference table in hall to be moved to court yard Bob Krysak will pick up donated desserts from Carlsbad. Band will begin playing at 10:30 a.m. Bob Hailey will check on singer Richardson, pylons and water bottle for drywall donations. Remember to lock door to attic Woody to have badges Motion to adjourn by Bob Hailey seconded by Bob Krysak at 7;35 p.m. |
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Minutes of the Ramona
Town Hall Regular Meeting A1. This meeting was called to
order and the Pledge of Allegiance was led by President Woody Kirkman at
6:35 p.m. A2. A motion by Bob Hailey seconded
by Bob Krysak to adopt the agenda. Motion carried 5-0. A3. Public to address Board: Connie Clayton returned with Town Hall shirts with upgraded image of the hall. Shirts to be $35.00 add $2 for
double extra large and $3 for triple extra large. It was asked if they
might be available in polo style? Doug Oliver asked about the
gentleman who sits in front of the Hall with NEED WORK sign. Mr. Oliver
volunteered to ask him to find other accommodations. B1. President’s report: We need a name or contact for a
thank you letter for Frazee Paint We have received two conference
tables. One in the East Wing was donated by Wrangler Dan Parker the other
in the main hall was donated by the Chamber. Darrell’s article in the Home
Journal was excellent. The old plaque has been cleaned and
readied for re-installation. Verbiage for the resolution has
been submitted and approved by the State Historic Resource office. Marcia Anderson is creating a
Ramona Town Hall Brass Band sign for the Great Event. B2: Sec/Treas Report Dependable Alarm wants a second
back up phone line to monitor for fire. It was found that in June 2001
Protection One was paid 1,903.42 for fire alarm installation and the Hall
was paying $134.85 per quarter for monitoring. A motion made by Bob Hailey
seconded by Bob Krysak to proceed with one line only. Motion carried 5-0 Charitable Trust renewal was submitted to the State Attorney General’s office. A motion by Bob Hailey seconded by
Bob Krysak accepting the Treasurer’s report as submitted (Profit/Loss and
Balance Sheet attached). Motion carried 5-0 3. Committee Reports 3a. Fundraising
Preliminary artwork has
been done. It was decided to defer the sparks fundraising until after
the conclusion of the Honorary Mayors Contest.
Shelley Heimer has dropped out of the race for personal reasons. In addition John Gassaway
has dropped out of the race as well. Paul Ketchum has received
two checks each in the amount of $18.53. Sharon Davis and Betty
Carpenter each turned in monies for there candidacy.
We have received 8 business participants to date: Ramona Lisa Clock & Watch Repair Marketing Worx Quiznos Animal Artistry Ramona Eye Care Cold Stone Creamery Niko Greek Restaurant Manzanita Press donated all cost
of printing the placards and cards. Discussion regarding the tax deductibility
of the purchase of the discount cards. Elaine Littleton will look into it for
us. The cards will be serialized. Don handed out a list of
businesses contacted to date and asked for help in getting the information
out. Elaine Littleton offered help in structure of the application and
possible distribution through the Chamber Chatter. 3b Construction/cleanup Committee
Using donated lift for scraping
paint and repainting window area and upper wood trim. Hopefully ready for
awnings. Doors have been fixed by Darrell and ready for new paint. $1000 in
paint donated by Frazee Paint. 3c. Political Intereface
Committee Diane Jacob, Duncan Hunter
will not be attending The Great Event Bob Hailey and Bob Krysak
to make appointments with both Hollingsworth and Anderson’s offices for
possible grant resources. Bob Krysak researching funding sources. Will need
to ask Mark Lyon for approximate design cost. C. Action items C1. Approval of minutes March 18,
2009 meeting A motion made by Bob Krysak
seconded by Darrell Beck to approve minutes as submitted. Motion carried
4-0-1 Bob Hailey abstained due to absence. C2. Approval of Minutes April 1,
2009 Special meeting A motion by Bob Hailey seconded
by Bob Krysak to approve the minutes as submitted. Motion carried 5-0. C3. Old Business C3a. Flooring for east wing Dave Stewart verified the price and availability on the carpet selected. Approximate cost $1,253.00. Dave Stewart added that the adhesive and tape would be provided by him. Bob Krysak donated $700. towards the cause. The following all donated $100.00: Bob Hailey, Sandee Salvatore, Ed Wiesmeier, Woody & Dawn Kirkman. Madison Kirkman donated $15.00. Totaling $1,115.00 A motion
by Bob Hailey seconded by Bob Krysak authorizing the ordering and
installation of the carpet. Motion carried 5-0. C3b. Awnings for front windows No action C3c E. Clampus Vitus final
plans. High School Color Guard???????? Traffic control still pending. Trash can, toilet
paper, paper towels adequate. Ken Serfass will hold
rehearsal Friday @ 6:30 p.m. He has written the TOWN HALL TOW STEP special
for the event. A schedule of events was handed out. Road closure equipment available from Piva and BJ Rentals. Courtyard clean up needed. Docents will be stationary for the tours. Name badges for the trustees and volunteer staff. Ed & Betty Wiesmeier along with Betty Carpenter will man the gift shop. Special Meeting 4-22-09 to recap items still needed for the event.
4a. Purchase of
drywall. This item was tabled. Don Russell said when we do get the
drywall he has a crew that will help move it. 4b. Back fence repair This has been
placed on the wish list. 4c. Newspaper Wish List Firehouse Glass
will replace some of the needed glass before the event. 4d. Invitation to the Chamber for 4-25-09 Done 4e. Contact Orange Book re phone listing Done 4f. Caterer for 4-25-09
event Will be desserts.
!. Directors Comments 38 in attendance tonight.
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Minutes of the Ramona Town Hall Regular Meeting Opening of the Meeting A1. This meeting was called to order and the Pledge of Allegiance was lead by Woody Kirkman, President. A.2 Adoption of the Agenda-Motion by Bob Krysak seconded by Bob Hailey after pulling 3a(iv) Ramona Town Hall Benefit results. Motion carried 5-0 A3. Public address on non agenda items-None B. Reports B1. President’s report Damaged fences, broken glass are current vandalism problems Ramona Vineyard Assoc has expressed interest in holding their monthly meeting at the hall. Explained the alcohol issue and that the east wing would not accommodate their numbers. West wing would be more suitable when complete. B2. Sec/Treas. Report Annual Welfare Exemption has been filed with the County of San Diego. A certified copy of the Ramona Town Hall Inc. Articles of Incorporation has been received. The Board agreed that the articles should be posted with the by-laws on the website. Profit/Loss and Balance sheets was given out for both Dec/Jan and Jan/Feb due to the Treasurer’s absence from the January meeting. Dec/Jan showing a Net Income of 619.25 with Jan/Feb showing a Net Income of (723.67) This is partly due to not having collected all the pledges of monthly contributions before this meeting and the expense of re-ordering of TH Mugs. Both Jan and Feb insurance premiums have been remitted. The need to check for water leaks due to the widely fluctuating water usage. One donation jar was stolen from the counter of the Antique Fair a loss of approximately 22.00. A motion by Bob Krysak and seconded by Darrell Beck to accept the reports as presented. Motion Carried 5-0. B3. Committee Reports Fundraising Committee AI. Carol Fowler was unable to attend due to scheduling conflicts Will try and meet at 10:30 Friday regarding progress of Sparks Aii. Honorary Mayors Contest Kick Off Feb 22, 2009 12:00 to 4:00 p.m. Nomination forms will be available along with the contest rules. Nomination Forms will go out to businesses and community groups. Nominations close March 31, 2009. Contestant Orientation will be held April 1, 2009. Progress signs can be posted in the hall windows. Half way through the contest money will be turned in to establish progress. Contest winner will be announced July 4th. Aiii. Town Hall Association Don Russell brought samples of layout and font-comments included changing the font to something a bit more interesting, changing the font color to brown, darkening the hall color, pick up the chimney in the smaller version of poster, no border, bring back cards in larger size. Aiv. Pulled from Agenda Construction/Clean up Committee George Acuna is working on sizing HVAC have not heard back-Doug Regneir is going to try and be Sunday during open house will need the make and model/serial number of the compressors. Stuckey Roofing patched a leak in the roof. Paul ???? the plumber will perform work needed as a write off. Dennis Phelps, electrician – fixtures no longer meet title 24 standards making the west wing lighting/fans different than east wing. The side ramp has been temporarily fixed for Sunday 22nd. Need a piece of pipe 16 inches by 1 3/8 in to repair the chain link fence that has been damage on the west side of the property. Has mowed the weeds with a whacker will need one person Saturday morning to complete clean up. A new dumpster was delivered, chairs donated the Episcopal Church are now stored in the hall. Ken Davis reported that Misha and he should have the security gate ready to install Feb 28th.
Action Items C1. Approval of Minutes January 21, 2009 meeting-Tabled due to lack of distribution by motion of Bob Hailey seconded by Bob Krysak Motion Carried 5-0 C2. Old Business C2a. HVAC Units-covered in construction report C2b. Security fence-covered in construction report C2c. ????????????? C2d. Secure Tenant for East Wing. C2e. Phone Service/Alarm Service/System Woody reported a single commercial line from AT&T was less than $40.00 per month. With the limited usage expected other than the alarm monitoring the bill should remain under $50.00 per month. A motion by Bob Krysak seconded by Darrell Beck to have a telephone line connected-no long distance. Motion carried 5-0 A Security proposal from Dependable Alarm was presented. The first was motion detection only for $1395.00 Plus 192.00 annually for monitoring. The second was motion detection with door contacts for $2336.00 plus $192.00 annually for monitoring. A motion by Bob Hailey seconded by Bob Krysak to have Sandee contact Dependable Alarm for the cost of monitoring the sprinkler system only at this time. Motion carried 5-0
New Business a. Flooring for East Wing Historically 9 inch tile is what is needed. This is no longer made and all tile would have to be individually cut escalating the cost of the flooring. 12 inch tile, Prego and carpet was discussed, working around the safe door. No action taken.
Awnings for windows. One bid received. Stationary awnings $6880. Retractable awnings $5775. Darrell to get second bid before submitting to Los Patroness. Rotary Clean Up-Scratched Kiwanis/Rotary Music Fest March 28, 2009 Dos Picos Park Town Hall can be promoted however no fundraising can be conducted. Requesting the use of the TH folding chairs. February 22nd Open House Group tours will be given. Sharon Davis and Dawn to handle refreshments. Photo albums for visitors to look through f. E Clampus Vitus plaques A group of individuals about 250 are looking for a camping spot for lodging will presenting and installing 2 informational plaques on the Town Hall. The cost of the plaques are paid for by selling a small book of information about the Hall. See attached handout provided by Bob Krysak. A motion by Bob Krysak seconded by Darrell Beck to continue discussions with the group and input on the text of the plaque. Motion carried 5-0 Fire Extinguisher Recertification & Placement A motion made by Bob Krysak seconded by Bob Hailey to authorize the expenditure of 42.50 each for three extinguishers to be brought to current on their certification. Motion carried 5-0 East Wing Use Policy & Schedule Currently all users have at least one trustee in attendance so keys and securing the wing has not been an issue. Darrell or Woody being the closest to the property stated they could open and close when and if it becomes necessary. Currently only non-profits are using the wing and volunteer donations for water/electricity costs.
Closing agenda items Directors Comments March 1 the roll top desk in the main hall can be moved to the antique store to be placed for sale. Items for Subsequent meetings-None at this time. Motion to adjourn at 8:20 p.m. by Bob Krysak seconded by Darrell Beck Motion carried 5-0
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Ramona Town Hall meeting minutes for January 21, 2009 Attendance: Kirkman, Krysak, Hailey and Beck Meeting called to order by president Kirkman at 6:28 pm Pledge of Allegiance by Woody Adopt agenda…Bob/Bob…4-0 Public comment: Betty…how can we draw more public interest in Town Hall? Comments from audience and board included: advertising, web-site info, news articles, etc. We also discussed an OPEN HOUSE for the Mayor Contest kick-off on Feb 22, 2009. We will need to clean up the courtyard for this event. President’s report…. $500.00 donation received from Bill and Mona Groves. Web-site has been updated to January 1. Treasurer’s report……table for lack of report. Fundraising committee report…..Sparks: by Carol Fowler. Also we need to submit news to paper as they are not inclined to seek news about town hall. Other fund raising ideas include: Event for Duncan Hunter, art auction, gift shop, sell a brick for memory wall, kickoff luncheon, haunted house. Don Russell calls for a two to five year master plan. Fund raising committee meeting scheduled for February 18 at 5:00 pm. Town Hall Association: Don says Manzanita has not finished applications, membership cards and flyers. He took it to Ralph in El Cajon, still no action. Mayor committee: Bob, Ellie Whitcomb, Sharon Uran, Darrell Beck and Jacque Beck. Bob will set agenda and meeting date. Kickoff is scheduled on Feb. 22, 2009. Shindig: raised $405.00 from sales of goods and raffle. No profit on event. We thanked those in attendance who organized the event. There was too much competition with weather and other events. We need more lead time for advertising. Construction committee: Darrell reported on the cleanup in December by 20 citizens including the Masons. Hauled away three trailer loads including dumpster. We brought in the old drugstore apothecary cabinets donated by the Zicks. Flooring in east wing removed and east wing toilet repaired. Bob Stuckey will fix the roof when he can get access into the yard. Darrell called Peter Krickhuhn who will contact one of their members to look at the HVAC. Darrell will fix ramp at side gate before open-house event. We discussed the possibility of scraping paint on windows and cleaning courtyard by combined Rotary/Kiwanis cleanup day. Political committee: Bob Krysak is making a list of elected representatives to be contacted and providing them with a package of needs. It was noted that we had received a letter from Duncan Hunter last November offering help with parks funding. This effort will be to seek large funding grants for the main hall. Darrell suggested that we need to get enough funding to hire the architect, Mark Lyon to determine exactly what we need to do so we will know how much funding to seek. Darrell reminded everyone that federal funding has strings attached that could affect the what-and-how of our project. Approve minutes of December 17, 2008 regular meeting….Bob H/Bob K….4-0 Approve minutes of December 30, 2008 special meeting….Bob H/Bob K…4-0 Old business: The awnings were discussed…Darrell will call for two bids…..we will try for awnings like the photo of 1905. We will need to decide on size, color and design, including whether we want them to be retractable or stationary. We should consider having a booth at the upcoming Kiwanis/Rotary Music Fest on the 28th of March, 2009 to promote Town Hall. We will discuss at Feb. meeting. (New biz) Darrell will call Mischa Dobrotin about security fence and handrail repairs. Bob Hailey will attend next Chamber of Commerce meeting to see if there is any interest to rent the east wing for their office. The entire board and spouses has reserved a table for ten at the Chamber of Commerce installation. Woody and Darrell have been nominated for consideration of awards at that ceremony. Sandy has a quote for the alarm and phone service….table due to having no report. Next meeting: Feb. 18 at 5:00 at Town Hall. Adjourn at 7:50 Minutes by Darrell Beck
Minutes of the Ramona Town Hall Special Meeting December 30th, 2008 Opening of the Meeting A1. This meeting was called to order at 6:35 p.m. and the Pledge of Allegiance lead by President Woody Kirkman. A quorum was determined to be present. A2. A motion was made by Bob Krysak seconded by Bob Hailey to adopt the agenda as presented. A3. Public Address to the Board-None Reports B1. Presidents Report Rockabilly Shindig update from the Rumblers. The banner has been hung from the Mason’s bldg. Car show check in at 10:00 a.m. show starts at 12:00-Bands start at 5:30 p.m. Wrist Bands will be issued to those paying entry fee. Help? Booth outside. Mugs, shirts, baskets inside Don Russell will sell car prints as fundraiser for the Town Hall C Tiechart will provide trash receptacles. Need thank you letters to the Masons for the banner space-Karen Clendendon for the cost of the banner, Donna Zick for the pharmacy fixtures given to the Town Hall Web page is updated with Shindig poster, meeting schedule, and hand out for Saturday. Darrell’s Home Journal article About the Hall, Our Town press release about the event. Sharon Quisenberry is out of town as well as Carol Fowler
should be at the Jan 21st meeting. B2. Treasurers Report Insurance premium is due monthly on the 5th. Those who have pledged monthly contribution to the premium should be sure to drop check at monthly meetings. Rec’d receipts for dump reimbursement from Woody from clean up day. Action items:
Old Business
Raffle items-need ticket sellers for the opportunity drawing. Mugs, t-shirt will be available. A sign up sheet was passed around Closing agenda items. Director’s comments-None Items for subsequent meetings-None Next Regular meeting Jan 21, 2009 Motion made by Bob Hailey seconded by Bob Krysak to adjourn this meeting at 7:45 p.m.
December 17th, 2008 A. Opening of the Meeting A1. This meeting was called to order at 6:39 p.m. and the Pledge of Allegiance lead by President Woody Kirkman. A quorum was determined to be present. A2. A motion was made by Bob Krysak seconded by Darrell Beck to adopt the agenda as presented. A3. Public Address to the Board-None B. Reports B1. Presidents Report Christmas decoration have been placed in the east wing, no outside lighting has been hung-will try for next season. Some repairs to the flooring has been done. There is a leaking toilet in the east wing – Dave Stewart volunteered to change out the fixture. Town Hall Benefit-Woody and Darrell to come up with images to be scanned for a slide show during the Rockabilly Shindig Jan 3 2009. Proofs of different color variations for the benefit banner were discussed. A motion made by Bob Krysak seconded by Bob Hailey for the blue background. Motion carried 5-0. In addition check into to cost for a second banner. One for the Hall one for the Masonic Bldg. Posters have been designed for the Shindig. A twenty five dollar donation was received from the Triechart’s. The Los Patrone’s have asked for two bids for the awnings for the front of the Hall. Darrell and Woody have made measurements. The next Town Hall meeting will be held at the Town Hall east wing due to acquisition of insurance. Chamber of Commerce Ribbon cutting has been put on hold. Darrell Beck to contact Pete Krickhuhn of the Masons before the next regular meeting to gather information on just exactly what type of celebration is being planned for their celebration in 2009 and information on HVAC help. B2. Treasurers Report Donations of $3,671.35 have been received since the beginning of our fiscal year (Nov 1 2008). Expenses of $2,631.82 for the same time period. This includes the payment of the first installment of the property tax assessments of $343.29, membership in the Ramona Chamber of Commerce fee of $120.00 and the down payment for liability and property insurance of $2,150.83. A motion by Bob Krysak seconded by Darrell Beck to accept the report as presented motion carried 5-0
Committee Reports
Action items C1. Approval of Minutes of November 19th 2008 Regular Meeting Motion by Bob Krysak seconded by Bob Hailey to approve as presented. Motion carried 5-0
Motion by Bob Krysak seconded by Darrell Beck to approve as presented. Motion Carried 5-0
New Business
Closing Agenda Items D1. Directors comments Bob Hailey will develop a slide show for the Town Hall Benefit. The installation of Masons was attended with Pete Krickhuhn being seated as Grand Master. Pete’s speech was all about the Town Hall and the Mason’s desire to help. Next meeting Special Dec 30-Benefit only Next Regular meeting 1-21-2009 Motion by Bob Krysak seconded by Darrell Beck to adjourn motion carried 5-0. Adjourned 7:55 p.m.
Minutes of the Ramona Town Hall Special Meeting Topic "Fundraising" December 3, 2008 A: Opening of Meeting: 1. This special meeting was called to order at 6:37 p.m. at the Ramona Community Center by President Woody Kirkman. 2. It was determined that a quorum was present with all 5 trustee/directors in attendance. A motion by Robert Krysak seconded by Darrell Beck to accept the agenda as presented. Motion carried 5-0 Members of the Public – None B. Reports: Presidents Report: A contribution pledge of $150.00 from the lighting Woody did for the Nutcracker Suite at Performing Arts Center. Mark Lyon AIA reported that the County has determined that the plans for the reconstruction (after fire) have been signed off by San Diego County Planning Dept. If no changes to the current plans are made it will not be necessary to install an elevator to the second floor. We need to go to the public for donations of excess drywall and insulation for the west wing. We can now cover the east wing, office and stairwell. Again no changes can be made to the current approved drawings or the new code requirements will kick in. Clean up of the hall is progressing nicely. Robert Krysak reported that the R.M.W.D. states the Backflow inspection is not due until the 2nd quarter of 2009. Treasurers Report: A Profit/Loss Statement as well as a Balance Sheet was handed out to the Directors. Total income for the last 2 weeks was $3000.00 from Donations. Expenses were $360.99 with largest expense being the 1st installment of the 2008-09 tax assessment. The Treasurer explained why the Liability insurance has yet to be purchased. Two quotes were received in June 2008. Both quotes were from the same insurance company through different underwriters. The lesser quote was in error and no longer valid. New quote $12,800. Amber Ramirez believes she has one last company to request a quote from. Have not received a reply as of this date. The excess premium is due to status-under construction per Scottsdale Insurance Company. Don Russell added his name to the list of Darrell Beck, Robert Krysak, Sandee Salvatore, Woody Kirkman who pledged $100 per month to offset the insurance installments once a policy is acquired. C: Action Items: New Business: A1. Ramona Town Hall Benefit: Owner of the Ramona Mainstage Night Club Orrin Day along with 6 members of the Rumblers were present to explain their plans for and event Jan 3 from Noon to Midnight with all profit going to the Ramona Town Hall. Six bands are expected to participate along with car clubs. Ken Cramer from about San Diego channel 7/39 has expressed interest about doing a segment on the Hall and Ramona. Press releases to Mc Kinsey and Lawrence. Seating averages 240 however the event hours will allow for rotation of attendees. Car Show open to the public for all pre 1965 vehicles. Music will be the Rockabilly genre. Additional fundraising-Raffle baskets, donation jars. Contact businesses for possible donated raffle items. Event name: "Rockabilly Shindig" Banner script: "Ramona Town Hall Benefit" Jan 3, 2009 Noon – Midnight Ramona Mainstage Woody will design; e-mail to Orrin Day and Karen Clendendon for banner, Woody and Darrel will work on photos for a slide show and get to Garret Wear. Cost $20.00 at the door potential raised funds of $2,000. A2.Ramona Town Hall Association: Don Russell had put together a draft solicitation package for membership by business and community members. PROPOSAL TO BUSINESS: Minor changes made to the third paragraph. Paragraph to read: When Association Members get their card they will receive a list of participating businesses with their applicable discounts. Updates will be listed on the web site at www.ramonatownhall.com No charge to businesses participating other than the discount offered. Typos were noted. WINDOW CARDS OR BANNERS: Don to bring samples of 10"X14" – the preferred size. With verbiage "We support Ramona Town Hall and accept their discount cards". Do other changes on this page. MEMBERSHIP/DISCOUNT CARDS: Card dates to be annual by calendar yr. Cards to be preprinted with expiration date. Cards can be used by the entire family. 25.00 dues was agreed upon. Cards to be plastic. Don to come back with price for printing for single and multi colored cards. PUBLICITY: Ramona Home Journal added to list of publications for promotion of the membership. D: Closing items: Darrell Beck he and Woody had measured the front window in order to get bids for the awning that Los Patroness is interested in donating for protection from the sun. Next Regular Meeting scheduled for December 17, 2008 @ 6:30 p.m. Ramona Community Center. Motion by Robert Krysak, to adjourn this special meeting, seconded by Darrell Beck motion carried 5-0
Minutes of the Ramona Town Hall Regular Meeting November 19th, 2008 A: Opening of Meeting A1: This meeting was called to order at 6:32 p.m. by President Woody Kirkman who led the Pledge of Allegiance. A2: A motion was made by Bob Hailey and seconded by Bob Krysak to accept the Agenda for tonight’s meeting. Motion carried 5-0 . A3: Members of the public to address the board on non agenda items. Peter Krickhuhn of the Santa Maria #580, F.&A.M. Mr. Krickhuhn expressed interest in holding the lodges 85th anniversary meeting in the Town Hall where the lodge first began meeting. They are hoping to celebrate the event in Sept or Oct 2009. They are offering to help where ever they can in getting the building re-opened to the public. Mr. Kirckhuhn invited the Board of Trustees to attend the Installation Dinner to be held December 13th at 2:00 p.m. at the lodge at 9th and Main Streets. Reports: B1: Presidents Report: A: A thank you to Bob Krysak for preparing the agenda, The Town Hall Website has been updated with minutes and new pictures, informational handout has been updated with currents status on taxes and insurance. Thank you to Carol Fowler and Sharon Quisenberry for manning the Town Hall Booth at the Oktoberfest. $415 was raised in donations, t shirt and mug sales along with drawing tickets. Thank to Dawn Kirkman for handing out over 700 bags of popcorn during the Chamber sponsored safe trick or treat. The restoration blueprints have been delivered to architect Mark Lyon with revisions by Darrell Beck. Mark will meet with the planning department. Calculating the HVAC needs is on hold until Mark completes the revised plans. The search for the Ramona Town Hall Inc. Articles of Incorporation has yielded nothing. A request will need to be sent to the Sec of State for a Certified copy. The copper down spout on the west side of the Hall has been taken down. Its excessive weight was caused by being clogged with pigeon dropping and water. Need representative to attend the Chamber Mixer to accept new member plaque 6:00 p.m. Nov 20th 2008. the primary representative will be Bob Hailey, back up reps will be Bob Krysak and Sandee Salvatore. A priority list has been put together by Woody Kirkman and Darrell Beck for opening the East Wing. Wheelchair ramp in east breezeway needs to be replaced where it was removed during installation of new plumbing (50 ft of planking) Rear staircase railing needs to be replaced (Darrell Beck is checking with a blacksmith) East wing doors need to be repaired where rotted. East wing flooring needs replacement from heat damage. General clean up Other items include weed control, cat and kitten removal, fence replacement, reseal roof brackets and flashings We need to seek out community members with excess insulation for use in the hall. Christmas Décor-yes
B2: Treasurers Report Each trustee was handed Fiscal Year End financial reports showing an income of $5,407.15 with expenses of $3,930.96. Each trustee was handed Month End Financial Statements for November showing additional donations of $1500 over and above the 517.35 collected by misc. fundraising. The treasurer asked how the 2008-09 property tax assessment should be paid. A motion was made by Darrell Beck seconded by Bob Krysak to pay the first installment only. Motion carried 5-0 A motion was made by Bob Hailey seconded by Bob Krysak to authorize the Treasurer to send the $8.00 fee to the Sec. of State for the certified copy of the Articles of Incorporation, Motion carried 5-0 A motion was made by Bob Hailey seconded by Bob Krysak to authorize the Treasurer to make administrative expenditures not to exceed $100.00 in conducting the Town Hall financial business. Motion carried 5-0 B3a: Fundraising Committee Report:
Sparks-Art work is being developed Honorary Mayor Contest- Bob Hailey to begin work Town Hall Assoc.-Charles Tieschart/Don Russell to work on refining solicitation to businesses-Bob Hailey will also assist. Ramona Town Hall Benefit Night at Ramona Mainstage January 3, 2009 A special meeting will be held Dec 3, 2008 at 6:30 at the Community Ctr. if unavailable the Masons offered the use of the Lodge. This meeting will solely for work on the Ramona Town Hall Assoc. and how to promote the 1-3-09 benefit. B3b: Construction/Clean up Committee: Darrell Beck reported the modification of upstairs can stay however the majority of space has to be designated for storage. No elevator will be needed. Windows can not be replaced with dual pane unless broken. Awnings maybe funded by Los Patrones after front is completed. Since we are 501©(3) Mark may be able to donate his time. The broken windows have been boarded up. The fence between the West wing and adjacent building in process. Clean up inside the hall-Material from the restoration must and can remain-need to get rid of all other items in the hall itself.
Action Items: C1: Approval of Minutes of October 15th meeting. Motion by Bob Krysak second by Bob Hailey Motion carried 5-0 C2a: Status of spiff proposal from Luis Carbajal Agency-We have had no contact, Mr. Carbajal was invited to this meeting. C2b: HVAC Units-on hold C2c: Backflow Certification-Bob Krysak to check status C2d: Security Fence/Broken Windows-Sharon Davis reported progress being made on fabricating the fence. C2e: Joining the Chamber of Commerce-Done C2f: Regular fundraising meetings-moved forward. B3. New Business: B3a: Secure a tenant for the East Wing-Letter sent to Carol Fowler offering first choice on renting the East Wing. Woody to attend the C of C board meeting 11-25-08 at 7:30 a.m. B3b: Property taxes received-1st installment to be paid by due date. B3c: Insurance: When to begin insurance now that partial funds are available. Motion by Bob Hailey second by Bob Krysak to arrange for insurance to begin 12-1-09 Motion carried 5-0 Sandee Salvatore will contact Amber Ramirez for insurance policy Add to 12-3-09 agenda clean up of the hall
Sharon Davis has been trying to get an article in the Sentinel-Sentinel claims too many recent articles. Secretary to write a letter to the bank and attaching minutes updating Bank signature card adding Robert Krysak as a signor. Betty Weismier expressed interest in having one light on a timer in the hall to bring attention to the hall at night. Yes on decorating a Christmas tree in the hall this year Sharon Davis reported that the C of C Installation Dinner 2-7-09 the theme is the Ramona Town Hall. To be held at the San Vicente Inn at 6:00 p.m. Tickets on sale the first week in December. Next Special Meeting 12-3-08 Next Regular Meeting 12 A motion to adjourn was made by Bob Hailey seconded by Darrell Beck. Meeting adjourned at 8:04 p.m.
Minutes of the Ramona Town Hall Inc. Annual Meeting October 15, 2008 This annual meeting was called to order at 6:32 p.m by acting President Woody Kirkman. It was established that a quorum was present. Directors in attendance: Woody Kirkman, Robert Kyrsak, Bob Hailey, Darrell Beck and Sandee Salvatore. Annual Report: No business operations have taken place since 2002 All corporate status has been re-established, all filings have been brought current. A full board of Trustees and Directors has been filled since the death of Beverly Ragsdale. They are Woody Kirkman, Darrell Beck, Robert Krysak, Bob Hailey, Sandee Salvatore. A Fundraising Committee has been formed with Carol Fowler and Sharon Quisenberry heading them up. Property tax assessments are current. Property Tax exemption for 2008/09 have been filed with the County of San Diego. Statement of Information has been filed with the Sec. of State. Two insurance quotes have been received the least amount of premium and the least amount of coverage was received from Scottsdale Insurance for $7,474.02. Since June 16th $5,407.15 has been raised. Treasurers Report: Of the $5,407.15 raised $3,876.74 has covered expenses leaving a current bank balance of $1,556.14. Comments from Directors: Darrell Beck stated that we need to find ways to reintroduce the community to the Town Hall as soon as possible. Comments from the public: None Motion by Robert Krysak seconded by Bob Hailey to adjourn this annual meeting at 6:47 p.m.
Minutes of the Ramona Town Hall Regular Meeting October 15th, 2008 This regular meeting of the Ramona Town Hall Trustee/Directors was called to order at 6:48 p.m. by Woody Kirkman acting President. Clarification of the difference of Trustee and Director for the Ramona Town Hall were explained to the public and the newly seated Trustee/Directors. "A "Trustee" is the appointed stewardship that oversees the wellbeing of the Town Hall and executes the will of Augustus Barnett, the Town Hall’s benefactor." "A "Director" is the appointed representative of the corporation "Ramona Town Hall Inc." that conducts the business of the Town Hall." A summary of why the corporation was formed in 1975 was explained to those in attendance. Nominations of Officers: Sandee Salvatore nominated Woody Kirkman for President, seconded by Robert Krysak. Motion carried 5-0 Sandee Salvatore nominated Robert Krysak for Vice President, seconded by Bob Hailey Motion carried 5-0 Discussion of separating or combining the Secretary and Treasurer Position, motion made by Bob Hailey to combine the position seconded by Robert Krysak. Motion carried 5-0 Robert Krysak nominated Sandee Salvatore for Secretary/Treasurer seconded by Bob Hailey. Motion carried 5-0. Darrell Beck and Bob Hailey members at large. Approval of minutes of 9-17-08 meeting Motion by Bob Hailey, second by Robert Krysak for approval motion carried 5-0 Fundraising report-Carol Fowler not in attendance due to back injury, Sharon Quisenberry not in attendance. Woody Kirkman gave a brief update. Oktoberfest booth space has been set with a variety of activities (drawings, mugs, t-shirts, misc.) Carol is still working on sparks No action was taken on fundraising. Review of proposal from Luis Carbajal Farmers Ins. Agency. Motion by Robert Krysak to send a letter of thanks for the interest shown in the Town Hall explaining why we cannot endorse a commercial venture but encourage his own advertisement of his proposal. Second by Bob Hailey. Motion carried 5-0 Treasurers report: Same report given in the Annual Meeting. Robert Krysak questioned the $26.00 difference in the bank balance and the income for the year. This is due to the account having had $26.33 in deposit prior to this years fundraising. Honorary Mayors Contest: To run 2-22-2009 through 7-3-2009 winner to be announced at the July 4th community celebration. Bob Hailey volunteered to be the Board member on the committee. He is going to need committee members. Miscellaneous Items: Christmas Lights-Woody to remove HVAC Units-Woody procured two brand new units for very little money in hopes they might be used for the East/West wings of the Hall. Robert Krysak made a motion to reimburse Woody for his expense. Second by Bob Hailey. Motion withdrawn until it can be determined that the units are the size needed for the area to be served. Backflow certification-It is still unclear if the certification has been made this year. Robert Krysak will check on the status with the water district. Darrel Beck requested a construction committee be formed to work with Mark Lyon on building plans and possible sizing of AC and heating units. Darrell will contact Mark Lyon and set a meeting time. Additional issues; modern equipment versus historic, upstairs uses, insurance, Dave Stewart will look at the floor to see if he can determine what has caused the current flooring material to buckle. Other items needing consideration window tinting, awnings or screens to keep the heat out of the wings. Goal of having the building insured by Jan 1, 2009 Rentable space in the East Wing is approximately 1100 sq. ft. Possible tenant Chamber of Commerce? Diane Jacob? Don Russell gave an update on the Friends of the Ramona Town Hall organizing. A presentation was given to the Ramona Kiwanis on the Town Hall progress. Look for sponsor for the ongoing paint needs of the building and possible corporate sponsorship. Motion was made by Darrell Beck second by Robert Krysak for the Ramona Town Hall Inc. to join the Chamber of Commerce. Motion carried 5-0 Can we get a Christmas tree decorated in the Hall? Woody and Dawn Kirkman will hand out popcorn on Halloween to promote our efforts with the Hall. Comments from the pubic-Jim Cooper thought our meetings were too hard to follow and suggested a new and old business section. Robert Krysak will help set the agenda. The fence on the west side of the building and broken glass still need to be repaired. The secretary asked for clarification on receiving comment, edits or approval on correspondence needing to be sent. It was agreed that comments etc. would be received by e-mail within 24 hours or the correspondence would be sent as is. Letter to Congressman Duncan Hunter and Joel Anderson were approved to be mailed. Next meeting November 19, 2008 at 6:30 p.m. at the Ramona Community Center Robert Krysak made the motion to adjourn second by Bob Hailey meeting adjourned at 7:45 p.m.
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Minutes of the Ramona Town Hall Special Meeting September 17, 2008 This Special Meeting regarding the status of the Ramona Town Hall was called to order at 6:35 p.m. Vice President, Woody Kirkman acting in the capacity of President in the absence of President Ragsdale (deceased) welcomed everyone and lead us in the Pledge of Allegiance. It was determined that there was a lack of a quorum due to three empty trustee seats. (Article 3 Sec. 11). Acting President Kirkman stated the qualifications of Bob Hailey and asked Bob’s acceptance of the nomination without compensation to be seated as a trustee. Bob agreed. Approved 2-0. A quorum was then established. Newly appointed trustee Bob Hailey nominated Darrell Beck to return to the Board of Trustees after a lengthy absence. The nomination was accepted. Approved 3-0. Trustee Hailey nominated Robert Krysak to fill the last remaining vacant seat. The nomination was accepted. Approved 4-0 Trustees as of September 17, 2008 are Woody Kirkman, Bob Hailey, Bob Krysak, Darrell Beck, Sandee Salvatore. Update on the back taxes due was given by Woody Kirkman. The newly revised tax bill was received for a total of $2,831.43 if paid in full by 10-6-2008. This is a reduction of $1,732.78. At that time newly appointed trustee Robert Krysak announced his donation of $1000.00 to go toward resolving this issue. Sharon Quisenberry announced a $500.00 to go towards resolving the issue. The donations were gratefully accepted. In addition Phil & Clare Parker presented a check in the amount of $500.00 as well. Acting Secretary Sandee Salvatore gave an update on the Ramona Town Hall corporate status. The suspension was lifted as of 8-18-2008. The Certificate of Revivor was received from the State Franchise Tax Board and the Status of the Corporation is now “Active” on the Sec of State website. Acting Treasurer Sandee Salvatore gave the Treasurers report. Not including the donations from this meeting $1,952.65 have been donated by various means of T-shirt, mugs and medallion sales along with the donation jars since June 25th 2008. In that same period of time there were expenses of $320.36 in Sec of State filing fees, utilities, and Africanized Bee removal from the east wing eave. Fundraising was discussed with many ideas being brought forward: Donation Tree and/or plaques A Gala once seed money is in hand. Don Russell – Friends of the Town Hall – needs a copy of Articles of Incorporation Chuck Apgar - Resurrect the Honorary Mayor Race – needs a committee Phil Parker offers giving tours of the historic Barnett home. Woody asked about the feasibility of a Bar B Q along with the tour. Woody brought State Controllers list of lost money of Ramonan’s for discussion of the feasibility of contacting the potential recipients and helping them retrieve their money for a potential donation. Discussion about the Rodeo Queens helping to sell mugs and shirts at the Chamber Mixers etc. Trustees need more specific info on the donor tree – price of a leaf etc. What is the suggested location in or on the building. Weekly pictures and article in the Sentinel were discussed to keep the Hall in the minds of the community members. Sharon Davis was asked to act as the Hall’s P.R. person – she agreed. Pressing maintenance needs: Backflow testing for two meters-Sharon Quisenberry will handle. Clean up of the front of the bldg.-possibly the school ag dept. Christmas light need to come down The fence between the building on west side are rotted-Ken Davis will look into possible wrought iron. Date, time and place were set for regular meetings the Third Wednesday of each month at 6:30 p.m. at the community center was agreed upon by the trustees. Next meeting Oct 15, 2008. This meeting will begin with a brief Annual Meeting as called for by law. This meeting will be followed immediately by the regular meeting. Election of Officers of the new Board of Trustees will be on the agenda. Mike Harrison representing Rep. Duncan Hunter’s office asked for a letter to Mr. Hunter as well as Joel Anderson asking for assistance with finding funding for the Town Hall restoration and re-opening. Meeting adjourned at 8:10 p.m. |
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Updated 5/15/09
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